Office of Advancement -
Support Role Opening

Job Title: Assistant to the Director of Advancement (Part-Time)

Overview: Koinonia Academy is a K-12 Catholic Classical Liberal Arts school located in Plainfield, NJ. We are dedicated to supporting parents through committed Catholic teachers in helping children live a full Catholic life of holiness. We foster courage of character and boldness of spirit in our students through character-forming instruction and academic preparation. Our first priority is faith and character formation.

Job Summary: The Assistant to the Director of Advancement will support the Director of Advancement in various administrative and operational tasks to ensure the smooth functioning of the Advancement Office. This part-time role is critical in helping to cultivate, solicit, secure, and steward relationships with alumni, friends, current parents, and business partners. The assistant will also help in organizing events, maintaining databases, and preparing communication materials. All responsibilities are to be in line with the Catholic mission of the school.

Responsibilities:

• Communication:
  - Help in the creation of marketing materials, including the school’s annual report, email campaigns, quarterly newsletters, and social media posts.

• Event Coordination:
  - Assist in the organization and execution of the annual fundraising gala and donor thank you events.
  - Coordinate with volunteers and committees to handle event logistics.

• Donor Relations:
  - Help in the timely acknowledgment of gifts or donations through thank you letters and yearly contribution reports.
  - Support the creation and implementation of the Alumni Engagement plan.

• Database Management:
  - Maintain and update the donor database with accurate and current information.

• Research and Grants:
  - Assist in researching grant opportunities and writing grant proposals that support the school’s long-range plans and capital improvement projects.

• Other Duties:
  - Participate in various school activities to integrate into the culture of the institution.

Experience:

- Prior experience in communications, administrative or support roles

- Experience in graphic design, or event planning and coordination is a plus.

- Familiarity with fundraising and donor relations is preferred.

Skills & Qualifications:

- Understanding of and a passion for Koinonia Academy’s mission.

- Strong interpersonal and communication skills, both verbal and written.

- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Drive.

- Knowledge of social media platforms is a plus.

- Excellent time management and organizational skills.

- Ability to work effectively to meet deadlines and manage multiple tasks.

- Detail-oriented with exceptional organizational skills and attention to detail.

- Ability to use tact, discretion, and maintain confidentiality with sensitive information.

- Self-motivated with a strong work ethic, dependable and reliable.

- Ability to interact effectively with a diverse community.

- Fluent in English; proficiency in Spanish is preferred but not required.

Work Schedule:

• Part-time, approximately 20 hours per week

• Flexible hours with some evening and weekend work required for events.

Interested candidates should submit a resume, cover letter, and references to Mary Axiak at [email protected]

Koinonia Academy is an equal opportunity employer and encourages applications from individuals of all backgrounds.